REPORTS TO:

To provide accurate and timely invoicing and oversee responsibility of collections and job release, along with the preparation of customized invoices which will maximize client satisfaction and drive cash flow.

Daily Finance Activities:

• Responsible for daily finance activities including Invoicing, Customer Accounts, Job Release, Accounts Receivable & Cash Management.
• Oversight of Collections and all daily Finance processes.
  

Invoicing & Customer Accounts:

• Responsible for the administration and coordination of timely and accurate MailCoups and MailCoups Direct Invoicing process.
• Responsible accuracy and support of MC & MDI customer accounts thru accuracy of invoicing and cash posting.
  

Collections & Job Release:

• Responsible for daily monitoring of collections accounts and accurate tracking of collection accounts.
• Act as liaison to Sales organization in order to determine accounts and coordinate accounts to collections.
• Oversee all aspects of MailCoups & MailCoups Direct Job Release process.
• Contact clients & sales organization directly to obtain payment or payment plan information for approval.
  

• Maintain and further develop Franchisee financial modeling tools and tracking database.
• Provide QuickBooks technical support and standardize the accounting package to the SuperCoups system.
• Participate in new franchisee training. Present overview of finance functions and explain financial aspects of the business.
  • Typical decisions made or referred:
• Prioritization of multi workload assignments
• Work with clients to determine mutually acceptable method of payment in order to bring account current
• Determining whether an account should be placed on hold/released from hold.
• Ensure integrity and alignment of all internal and external Reporting and Analysis to increase effectiveness and integrity of decision-making.
• Standardize and solidify all internal and external reporting methodologies and formats

• Bachelor's degree strongly preferred or equivalent work experience.
• Strong general business knowledge and judgment
• Ability to give attention and focus on details, yet maintain a broad perspective
• Ability to multi-task, and provide structure and organization in a dynamic, high-stress environment
• Ability to work under strict deadlines, balancing workload demands that often require extended periods of strenuous work
• Adherence to strict confidentiality required
• Good Interpersonal Skills